Deposit Specialist

Job Title: Deposit Specialist  

Department/Location: Finance / Revenue Cycle 

Reports to: A/R Manager 

FLSA Status: Non-Exempt 

Direct Reports: N/A 

Work Schedule: 3 days/week (on-site in Woodbridge, NJ) 

Company Overview 

ProSmile is the fastest growing dental organization on the East Coast and has the largest network of affiliated multi-specialty dental practices in New Jersey, with an expanding footprint in District of Columbia, Pennsylvania, Maryland and the Midwest. Our premier DSO is led by world class dentists who understand what highly skilled dentists and dental professionals need to grow a practice while focusing on delivering the best-in- class clinical care to their patients. We offer up-to-date equipment and technology, experienced and friendly staff, and dentists who truly care about their patients. We offer a competitive compensation and when applicable benefits package that includes medical, dental, vision, 401(k), training and career development, license advancement assistance, and more! 

Position Summary 

As a Part-Time Deposit Specialist, you will play a crucial role in our Finance team by managing daily deposit activities, ensuring accurate and efficient cash handling, and maintaining tight internal controls to support financial accuracy at our HQ. 

Duties and Responsibilities 

The duties include, but are not limited to: 

• Receive, verify, and prepare daily cash and electronic deposits, documenting with accuracy 

• Reconcile deposit balances with records in accounting systems and resolve any discrepancies 

• Assist A/R team members and respond to staff inquiries regarding deposit posting or discrepancies. 

• Track and follow up on outstanding reimbursements, ensuring timely resolution. 

• Maintain confidentiality of financial data and follow record-keeping best practices. 

• Perform root cause analysis of recurring discrepancies to recommend procedural improvements. 

• Adhere to corporate policies, compliance standards, and internal controls governing financial processes. 

• Preform miscellaneous job-related duties as assigned. 

Qualifications 

• 2+ years of experience in deposit processing, banking, or A/R operations—preferably in dental, healthcare, or related field. 

• Strong attention to detail, numerical accuracy, and organizational skills required. 

• Ability to prioritize tasks and manage time efficiently within a part-time schedule. 

• Proficiency in MS Excel and familiarity with financial systems (experience with HRIS/financial platforms is a plus). 

• Prior experience handling sensitive financial data with integrity and confidentiality. 

Benefits Summary

At ProSmile, we are committed to supporting the health and well-being of our employees and their families. We offer the following benefits for Full Time Benefits Eligible Positions (35+ hours per week) and Part Time Benefits Eligible Positions (30-35 hours per week):

• Medical Insurance: Choice of five comprehensive Aetna medical plans, including options with low copays, deductible-sharing, and national provider networks.
• Dental Insurance: MetLife plans offering preventative, basic, major, and orthodontic coverage options.
• Vision Insurance: Davis and UHC vision plans with annual exams, eyewear allowances, and contact lens benefits.
• Flexible Spending & Health Savings Accounts: Pre-tax savings accounts for medical, dependent care, and healthcare expenses.
• Life & Disability Insurance: Employer-paid basic life and AD&D insurance, with voluntary life, short-term, and long-term disability plans.
• Additional Perks:
  • Employee Assistance Program (EAP)
  • Identity Theft & Fraud Protection
  • Legal Support Services
  • Discount Programs (including pet insurance, travel, theme parks, electronics, etc.)
  • Wellness Programs
  • Financial Wellness and Planning Tools

Physical/Mental Demands and Work Environment
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk and use hands and arms to operate general office equipment (PC, telephone, file cabinets, copier, fax machine and printer). The employee may occasionally lift and/or move between 10 and 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee may need to travel to healthcare practices.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually low to moderate.

The Company reserves the right to modify the job description based upon its needs and may require the employee to perform functions beyond those mentioned above. Neither this job description nor any other communication creates an employment contract between the Company and the employee.

Equal Employment
Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads in provider and patient satisfaction. Prosmile values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged.
ProSmile is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the medical sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply.

Company Safety
We believe that the best care for our patients starts with the best care for our employees. ProSmile is committed to proactively creating and maintaining an environment that is safe for our team and patients. Employees are required to wear Personal Protective Equipment (PPE) including face masks, gloves, gowns, and more as needed and in accordance with CDC standards.